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Employees are undoubtedly the most important asset of a company. And that is why, it is very crucial to know the importance of Staffing and it’s significance.

If the right kind of staffing process is in place, then the organization can run smoothly.

From the management perspective, it is one of the most important parts of running a business.

What is Staffing?

Staffing is the role of recruitment, screening, and selection in a company to fill job openings. It is the process of filling up a vacant position with the right person at the right time.

Many times, a third-party agency takes up this job and helps a job seeker find a job and helps the company with a qualified candidate. Recruitment agencies act as a bridge between companies and job seekers by employing qualified individuals for job roles.

If staffing of a company is in place, then it means that every individual gets to contribute to the overall productivity of the company, thereby boosting its top line.

If you recruit the right individual for the right position, he or she would be able to bring in the skills and talent on the table. Staffing should be done after consideration of qualifications and specializations.

The aim of staffing is 100% utilization of manpower.

The steps involved in the staffing process are as follows:

  • Manpower Planning
  • Recruitment
  • Selection of candidates
  • Placement and Training
  • Development
  • Promotion
  • Appraisal
  • Determination of Remuneration
  • Characteristics of Staffing

It is a people-centered function and applies to all categories of candidates irrespective of the hierarchy. Apart from third-party agencies, managers also actively take part in the entire process, which includes recruitment, selection, training staff as well as providing them with appraisals.

One of the main characteristics of staffing is the involvement of human skills.

It is a dynamic process. It is also an integral part of the management process.

The significance of staffing is that it is an important part of any business – be it a start-up or an established company.

Staffing in HRM

Now let us see how staffing is a part of HRM:

Staffing is termed as a generic function: It is a function in which all managers take part. Many aspects of human relations are considered in staffing. Staffing is a generic function of management.

Involvement of the human element: One of the most important chores is managing the human component of a company. The performance of a brand undoubtedly depends on how well this function takes place.

It helps in measuring the success of a company.

Role of managers in the same: Managers, as we mentioned before, have a huge role in staffing.

Some of their responsibilities include hiring the right person for the most suitable role, introducing new staff to the company, training employees and improving their performance, helping them develop their skills, and giving them other benefits. This is the staffing function of management.

Management of human resources: In all companies, managers perform all the duties related to employees’ salaries, welfare, and working conditions. Whereas in larger companies, there are dedicated departments known as human resource departments.

These departments manage the people of the workplace. Human resource is a specialized area that needs the expertise of professionals.

You have to understand that staffing includes specialized activities, such as searching for qualified people, analyzing jobs and collecting data about jobs so that the best JD or job description is prepared, offering social security and welfare to recruit employees, developing incentive plans, providing health benefits to employees, training the recruited employees for efficient performance, maintaining union-management relationships, etc.

Staffing and Procedure involved in Staffing

Importance of Staffing in Management

Efficient performance of other management functions: One of the most important aspects of staffing is that it makes sure that the other management functions run smoothly.

You have to understand that other management functions are performed by talented and experienced human resources. As we said earlier, staffing is the recruitment and deployment of quality personnel in various vacant positions in an organization.

If the staff are not competent, your organization will lag. But if you recruit the right kind of professionals, any company would perform other chores, such as organizing, directing, and controlling properly.

It also contributes to the efficient utilization of resources.

Better productivity: Secondly, staffing contributes to improving HR productivity. Staffing involves recruiting the best possible human resources for various job roles and thus, it focuses on recruitment, development, and training of human resources in companies.

It will automatically lead to a boost in overall productivity.

Development of human capital: Staffing revolves around recruiting the right personnel and it also deals with the development and capacity building of the staff.

It helps in shaping the career of the employees and also contributes to human capital.

All of these are great advantages of the company for the long term.

Building motivation of staff: An efficient staffing system helps in building staff morale and motivation.

It deals with the recruitment of employees as well as assess their performance.

They are generally rewarded through both monetary and non-monetary incentives. If you treat your employees well, they are less likely to move to a competitor brand.

They will show their commitment to the organization. Staffing also helps in developing uniform principles for performance assessment.

Harmony: Staffing also brings harmony to an organization. So apart from boosting productivity and providing job satisfaction to staff, staffing also contributes to harmony.

After being selected and recruited by a company, if an employee’s performance is not recognized and if he/she doesn’t get appraised, it will destroy harmony and peace.

It automatically brings uniformity to the procedure.

The above-mentioned points are the importance of the staffing process.


To wrap it up, staffing is very crucial to know the importance of Staffing for smooth running a company. Without proper recruitment of the right individuals, the business cannot function smoothly. Managers need to be very careful while recruiting staff for specific positions.